01-05-2021

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These days we all live and work in a multi-device, multi-platform world, and so when building Office 2016 for Mac, one of our key objectives was to make it as easy as possible to transition from using Office for Windows to using Office for Mac and back again. That’s why you’ll notice an interface that’s consistent with what you’d expect when using Office 2016 for Windows, and why we added support for virtually all of the Windows Excel Ctrl keyboard shortcuts. So when it came to working with external data, we applied that same logic: how can we make the experience great and working cross platform easier than ever?

External data in Excel 2016 for Mac

2016-12-13  December 13, 2016, update for Microsoft Office. 2013 Service Pack 1 Microsoft Office 2010 Service Pack 2 Excel 2010 Publisher 2010 Microsoft Word 2010 Microsoft Office Excel 2007 Microsoft Office Excel 2007. Office for Mac 2011: MS16-148: Description of the security update for Office for Mac 2011 14.7.1: December 13, 2016 (KB3198808). If something goes wrong - you can easily go back to a previous version of Excel by moving 'Microsoft Excel.app' from your Applications folder to the Trash, and then download and install the previous version from Update History for Office for Mac. If you're an Office Insider, see Release notes for Insider Fast builds.; Starting with the 16.17 release in September 2018, these release notes also apply to Office 2019 for Mac, which is a version of Office for Mac that’s available as a one-time purchase from a retail store or through a volume licensing agreement.

We examined how we could improve external data for Excel 2016 for Mac and made the following changes:

  • Excel 2016 for Mac comes with a pre-installed and integrated SQL Server ODBC driver, which we worked hand-in-hand with Simba Technologies to provide.
  • Excel 2016 for Mac has a brand new Microsoft Query (MSQuery) and Connection Manager to make creating and managing all of your data connections easier and more consistent with Windows.

2020-4-2  A global team of 30+ experts has compiled this list of 15 Best + Free Microsoft Excel Training, Courses, classes, certifications, tutorials and programs for 2020. This list contains both free and paid resources that will help you learn Microsoft Excel and are perfect for all skill levels – beginners, intermediate, and advanced users. Jan 20, 2018 Version 16.9: Collaborative editing: Work with others at the same time in your workbook. Thumbnails in the upper-right corner of the window show who else is viewing or editing the file with you. 2020-4-1  It’s a good idea to update your Mac programs before the change to Catalina. Third-party developers, including Microsoft, have been using and testing Catalina for some time, so they should have already updated their apps to work and take advantage of new features. Update Microsoft Office for Mac from any Office program Help Check for Updates. After you create your drop-down list, make sure it works the way you want. For example, you might want to check to see if Change the column width and row height to show all your entries. If you decide you want to change the options in your drop-down list, see Add or remove items from a drop-down list.

Let’s take a deep dive into how each of these improvements can help you.

Native support for ODBC data connections

Excel 2016 for Mac supports ODBC data connections with SQL Server and Azure SQL Database right out of the box. This means several great things for anyone who works with external data:

  • When creating or refreshing data connections to SQL Server, there are no third-party drivers required—everything you need is included right in the app.
  • Connections made to SQL Server in Excel 2016 for Mac will work in Excel for Windows and vice versa. Have a workbook with ODBC data connections you’ve been using on Windows and never been able to use on your Mac? Well, now you can with cross-platform compatibility.
  • If you want to connect to something other than SQL Server, we still have several great partners offering third-party drivers to connect to any data source you can imagine.

In addition, all of the ways in which you interact with external data are now consistent between the platforms. Looking for that Refresh button? It’s on the Data tab just as you’d expect.

The Data tab in Excel 2016 for Mac.

A better way to work with external data connections

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One of the biggest improvements to working with external data connections in Excel for Windows in recent releases has been the Connection Manager. It provides a central place to see all of the data connections in a workbook, see where they are used, and modify, remove or refresh each one individually. With Excel 2016 for Mac, you now have that same Connection Manager you are familiar with from Windows. All of your connections are displayed, and you can click any of them to see where they are used in your workbook and to perform any action.

The all-new Connection Manager in Excel 2016 for Mac.

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The Connection Properties dialog has been streamlined as well to match Excel for Windows, so that you now only see the properties that apply to your particular data connection.

All of your connection properties are in one place and just like Excel for Windows.

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However, what good is easier management of your data connections if it’s too hard to create them to begin with? With Excel 2016 for Mac, creating a connection to SQL Server is easier than ever. On the Data tab, simply select New Database Query > SQL Server ODBC, and you are presented with a simple connection dialog. Once it’s filled out, the newly redesigned MSQuery launches.

Make

The all-new MSQuery in Excel 2016 for Mac.

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The new MSQuery experience is very similar to the SQL Query Analyzer that many of you have worked with. On the left is a listing of the databases and tables in your database that you can explore. At the top right is a color-coded SQL editor, and at the bottom right are the results of any query you run. Simply enter a SQL statement, click Run Query to make sure it works. Once it does, click Return Data to drop your data right back into your worksheet. And that’s it; your data is now in your Excel workbook, live and ready to use in Excel 2016 for Mac or Excel for Windows!

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Working with a third-party data provider works the exact same way. The only difference is that after installing the data provider, you select New Database Query > From Database and then select your data provider from the Apple iODBC manager.

Now it’s your turn!

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We think we’ve made huge strides in making external data easier than ever in Excel 2016 for Mac and we hope you do too. Give it a try and let us know of any questions or feedback you have in the comments!