Mail Merge Microsoft Word Mac
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- Mail Merge For Mac
- Mail Merge Microsoft Word Mac
If you need to send batch documents to a group of individuals, the Microsoft Mail Merge feature is a fast and easy way to do it. Let’s review the step-by-step process.
If you need to send batch documents to a group of individuals, for example, an invitation to an event or meeting; the Microsoft Mail Merge feature is a fast and easy way to do it. We previously showed you show to prepare documents using the Mail Merge feature in Word 2016 for Windows, but the process a little bit different for users of Word 2016 for Mac. In this article, we show you how it works.
For MAC When you perform a mail merge, Word inserts the records from a data source, or recipients list, into your main document. A recipients list for a mail merge operation can be an Excel sheet, the Office Address Book, a FileMaker Pro database, a Word document, or a delimited text file. You must haIMPORTANT ve an existing recipients list, such as a Word document that has. Apr 20, 2018 A data source for a mail merge operation can be a Microsoft Excel worksheet, the Office Address Book, a FileMaker Pro database, or a Microsoft Word document. This article describes how to use the Mail Merge Manager that is included in Word 2008 for Mac to create mailing labels or envelopes.
Using the Mail Merge Feature in Microsoft Word 2016 for Mac
Mail merge is not just for documents; you can use it for brochures, newsletters, or materials for mass mailings. Setting up a document for mail merge is a two-part process, which includes the main document and the data source consisting of the names and addresses of the individuals for each document. Information stored in the data source is used by Word to combine then generate documents for each.
Let’s begin by gathering information for each recipient called the Field Name. A field name contains information such as the name, address, and salutation. Another important part of creating a mail merge document is the Form, which includes information delivered to the recipient. The sample letter below contains a list of fields I will include in each document.
Create Recipient Lists
Launch Microsoft Word, then select the Mailings tab > Select Recipients > Create a New List.
The data source window will appear on the screen. As you can see, the List Fields are already populated with names you could use. Just to be safe, I would remove all of them and use your own to avoid any confusion. Select each field, then click the minus button to remove it. After clearing each field, proceed to enter your own. You can organize each field, using the up and down arrow. When you are done, click Create.
Give the data source a name then click Save.
Populate the fields with the names and addresses of each recipient, when complete, click OK. Note, to add or remove a record, click the plus or minus sign in the lower-left corner of the window.
Insert Merge Fields and Finish Merging Document
Now comes the easy part, inserting your merge fields. Select the Mailings tab, then click Insert Merge Field, then choose your merge field. Repeat the steps to populate your document with the appropriate merge fields.
Save the form letter, select the Mailings tab, then click Finish & Merge button then click Edit Individual Documents.
You can then review your documents or print them.
Users of Word 2016 for Windows will notice there are slight differences between both versions. Word 2016 for Mac is ironically reminiscent of Word 97 for Windows. Regardless, both produce the same results.
For more tips and tricks for using Microsoft Office, browse our complete archive of Office articles.
The most common thing to mail merge in Word 2013 is the standard, annoying form letter. However annoying it is, knowing how to create one will come in handy. Here’s how you start that journey:
1Start a new, blank document.
You can do it from the ribbon or just press Ctrl+N. Either way, you get the same screen.
2On the Mailings tab, from the Start Mail Merge group, choose Start Mail Merge→Letters.
This will give you the necessary format.
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3Type the letter.
You’re typing only the common parts of the letter, the text that doesn’t change for each copy you print.
4Type the fields you need in ALL CAPS.
Type in ALL CAPS the text to be replaced or customized in your document. Use short, descriptive terms.
You can insert a PrintDate field in the document. That way, the documents all have today’s date on them when they print.
Mail Merge For Mac
5Save the main document.
If you already saved the document as you were writing it, give yourself a cookie.
Mail Merge Microsoft Word Mac
After you create your letter, the next step is to create or use a recipient list.